Terms & Conditions

This website is owned and operated by PRiDE OUT. These Terms set forth the terms and conditions under which you may use our website and services as offered by us. By accessing or using the website of our service, you approve that you have read, understood, and agree to be bound by these Terms.

These terms and conditions should be read alongside https://www.cyclinguk.org/coronavirus-covid-19.  In the event of any inconsistencies, the coronavirus-covid-19 guidance should be followed.

PRiDE OUT organises rides to encourage as many people as possible to get into cycling and keep riding. We’ve created these terms and conditions for the safety of everyone taking part in these rides. All riders should read these carefully before joining a ride.

Terminology

Ride: any of the rides for which you can register through letsride.co.uk.

Rider: anyone taking part in a ride.

Organiser: All rides are organised by PRiDE OUT with organisers insurance provided via Cycling UK.

Who we are

PRiDE OUT is a sports group. 

Cycling UK regulates PRiDE OUT and provides insurance and guidance for all PRiDE OUT ride events. https://www.cyclinguk.org/.

Riders’ health

Cycling is a physical activity and can be strenuous. Riders should be in good health and any rider who has a doubt about their health or fitness, or who has a medical condition or injury that could be affected by exercise (particularly a heart condition), should consult their doctor before participating. No-one should participate in a ride under the influence of alcohol or drugs (complying with the Road Traffic Act 1988).

 

Event Participation
Health and Safety

All rides are designed entirely for cycles (including electric cycles). All riders must ensure that their cycles are in a roadworthy condition, must observe the rules of the Highway Code and follow the instructions of any officials, marshals and the Police. The organiser’s decision shall be final as to whether a cycle is of an appropriate type or condition to be used on rides.

Helmets
In compliance with British Cycling’s rules and regulations, helmets are compulsory for under-18s, and recommended but not compulsory for adults, taking part in our rides.

Photography
The organiser, sponsors or promoters of the ride may take photographs or videos of the ride and riders for publicity purposes. By registering to participate in the ride either on your own behalf or upon behalf of any other rider you agree that photographic images of you or those containing you.

Photographs and video may be taken by a rider for their own personal record of a ride. All other riders should be made aware of this. Those wishing to take photos are requested to be open and honest about this. If any rider or organiser objects, then all other participants should be requested not to take any photos of the ride.

Photographs and video may also be taken by individuals not directly connected to the ride, for whatever reason, and riders should be aware that the organiser, sponsors or promoters have no control over this.

Earphones
Riders must not wear earphones while taking part in a ride.

Animals
No pets are permitted to attend the rides.

Event Cancellation

The organiser may cancel any rides at their discretion. They will endeavour to give as much notice as possible of any cancellations. The organiser accepts no liability for any costs incurred as a result of the cancellation.

Risk and liability
While the organiser of the ride will do all in their reasonable control to make the ride as safe as possible, but all riders take part at their own risk.

 

None of the organisers, sponsors or promoters of the ride accept liability for any loss or damaged caused where:

a) there is breach of a contractual obligation or legal duty of care owed to you;

b) such loss or damage is not reasonably foreseeable at the time of breach

c) an injury is sustained or property damaged in the course of the ride or as a result of taking part in the ride;

or

(d) any changes are made to the route or conduct of the ride for safety or operational reasons or as otherwise required for the safe and proper carrying out of the event; except for death or personal injury caused by their negligence, fraud or fraudulent misrepresentation, or any other matter for which it would be illegal or unlawful for them to exclude or attempt to exclude their liability.

 

Membership

What happens when my Full Membership expires?

If you purchased a fixed term (12 month) membership, this expires at the end of the membership period.
 

Membership Cancellation and renewal

Provided that you have not used any of the Membership Benefits, you may cancel an annual Membership by contacting us within 14 days from the date on which your Membership commenced. After this date, your Membership shall continue for the remaining 12-month period. If you pay monthly, you may cancel at any time by providing 30 days notice in writing.

Your Membership will not automatically renew after the initial 12-month period. Prior to the Membership term expiring, we will provide you with details on how to renew and what the fee is for doing so. If you wish to renew your Membership, you must follow the process set out in the renewal notice.

 

No longer wish to be a member?

If you no longer wish to be member of PRiDE OUT you can delete your account in full. Simply send us an email at support@prideout.co.uk and, whilst we'll be sorry to see you go, we'll arrange that for you.

We reserve the right to cancel a Membership where the behaviour of a Member is deemed not to meet the standards expected of Members or guests.

Use of information

PRiDE OUT and CYCLING UK will use the information you give us for administration and research purposes in the delivery of these rides. This may include contacting you by email or SMS with reminders or information about your chosen rides. For more information, see our privacy and cookies policy.

 

All intellectual property in respect of the routes and the information on this site is the property of PRiDE OUT and should not be used by any parties for their own purposes.

 

These terms and conditions shall be governed by English Law.

 

What personal data we collect and why we collect it

 

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

 

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Contact forms

If you submit a message through our contact forms your name, email address and current IP address will be logged.  These details, along with your message, will also be disclosed to the recipient of your message.  If you are logged in when you submit a message, then your account name and email address will be logged and shared.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

 

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

 

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

 

Analytics

We use Google Analytics to track website usage.  Google will save a cookie in your browser which contains a unique identifier.

 

Payment Details

We do not directly collect or store payment information.

If you choose to pay for membership by Credit or Debit card, your payment details will be processed and stored by Wix Payments or Paypal

 

For all payment details we also store your full billing address.

 

Wix is Payment Card Industry Data Security Standards (PCI DSS) compliant and is accredited as a level 1 service provider and merchant. This standard helps create a secure environment by increasing cardholder data, thus reducing credit card fraud. We regularly perform internal security audits to maintain our ISO/PCI security certifications. Click here to learn more.

Caching

This site utilizes caching in order to facilitate a faster response time and better user experience. Caching potentially stores a duplicate copy of every web page that is on display on this site. All cache files are temporary, and are never accessed by any third party, except as necessary to obtain technical support from the cache plugin vendor. Cache files expire on a schedule set by the site administrator, but may easily be purged by the admin before their natural expiration, if necessary.

 

Who we share your data with

 

Data is shared with:

  • Google  (for analytics)

  • Wix Payments – payment processing by credit or debit card

  • Paypal – payment processing by credit or debit card

  • CYCLING UK – For Insurance purposes and regulation

 

The main PRiDE OUT website is built on the wix.com platform all data is stored securely within their secure database. Visit https://support.wix.com/en/article/general-data-protection-regulation-gdpr to read about Wix GDPR Policy.

 

How long we retain your data

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Additional information

 

How we protect your data

We do not store any payment information in our databases.  Passwords used on this site are all stored using a one-way encryption

 

What third parties we receive data from

We do not make use of any purchased data, or receive data to use from any third party.

 

What automated decision making and/or profiling we do with user data

No automated decision making or profiling is undertaken using the data collected.

Intellectual Property

The Service and all materials therein or transferred thereby, including, without limitation, software, images, text, graphics, logos, patents, trademarks, service marks, copyrights, photographs, audio, videos, music and all Intellectual Property Rights related thereto, are the exclusive property of PRiDE OUT. Except as explicitly provided herein, nothing in these Terms shall be deemed to create a license in or under any such Intellectual Property Rights, and you agree not to sell, license, rent, modify, distribute, copy, reproduce, transmit, publicly display, publicly perform, publish, adapt, edit or create derivative works thereof.

Concerns or Complaints

If you have a complaint or concern about PRiDE OUT, a PRiDE OUT event, a PRiDE OUT member or a PRiDE OUT volunteer Ride Captain, please let us know.

If you're on a PRiDE OUT event please, if possible, speak to the Ride Captain, who will do their best to resolve any situations that arise. If that's not possible, you can contact us directly via support@prideout.co.uk

We take any concerns and complaints seriously. We will investigate and seek to resolve any matters arising with to the best of our ability and with respect and consideration for anyone involved. 

General

We may transfer our rights and obligations under the Contract to another organisation. You are not entitled to do this, unless you obtain our prior written consent.

 

The Contract is between you and us. No other person shall have any rights to enforce any of its terms.

 

The Contract is governed by English law and you can bring legal proceedings in respect of the Contract in the English courts.

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